Email 1: first cut
Subject: [Project name] first cut ready for your review (feedback by [date])
Hi [Client name],
The first cut of [video title] is ready: [review link]
At this stage we are looking for feedback on the story, structure and pacing. Colour, sound mix, captions and final graphics are still in progress, so there is no need to comment on those yet.
Please leave your notes directly on the video so each one is tied to the exact moment. If several people on your side are reviewing, could you combine everyone’s notes into one set of feedback?
To stay on schedule we need your feedback by [date and time]. After that we will send the revised version on [date].
Thanks, [Your name]
Email 2: revision
Subject: [Project name] v[number] with your changes (feedback by [date])
Hi [Client name],
Version [number] of [video title] is ready: [review link]
We have made the changes from the last round, including: - [Change 1] - [Change 2] - [Change 3]
[If any requested change was not made, explain why in one line.]
Please check that the changes work for you and flag anything that still needs adjusting. As a reminder, this round includes [number] rounds of revisions under our agreement; further changes after the next round may affect the timeline.
Feedback by [date and time] keeps us on track for delivery on [date].
Thanks, [Your name]
Email 3: final sign-off
Subject: [Project name] final version for approval
Hi [Client name],
The final version of [video title] is ready for sign-off: [review link]
This version includes the final colour grade, sound mix, captions and graphics, and is exported to the agreed specs: [format, resolution, frame rate, length].
If everything looks right, please reply “Approved” or click Approve on the review page by [date]. Once approved, we will deliver the final files to [location / platform] on [date].
If you spot anything that must change before release, please list it in this round so we can include it in the delivery.
Thanks, [Your name]